Manage Hearings from Case View

TABLE OF CONTENTS

• Adding a New Hearing
• Entering Hearing Minutes

Adding a New Hearing

From the entire CASENGINE portal, whenever you click a Case number link, it opens the Case View. Click on the Events tab on the Case View to see the button for adding a new Hearing

Important Note:
In case you don't see the "New Hearing" button, consider checking the following:
First, if the case type + location mapping has Hearings enabled - Enable Hearing for a Case Type
Second, if the hearing minutes of the last hearings are entered

Once you click the "New Hearing" button, you will see a popup to enter the new hearing details as shown in the image below

Enter the Hearing Date (only mandatory field)

Enter the Hearing Time (skip if not available)

Enter Roll/Chamber/Department (skip if not known)

Select checkbox to add hearing to Outlook Calendar (only available if the Microsoft 365 integration is enabled)

Once you enter the details and submit, you will see the new hearing in the events list

The "Enter Hearing Minutes" will only appear once the date and time of the hearing is passed,

You may amend the hearing details or delete the hearing altogether from the action buttons next to the Enter Hearing Minutes button. Some actions could be restricted due to the user permission level.

Entering Hearing Minutes

Once the hearing is done in the court, you may enter the hearing minutes. To do so, click on the green button towards the end of the hearing row which says "Enter Hearing Minutes"

You will see a popup to enter the hearing minutes:

Will break the popup to parts for better explanation

Note: You cannot amend the hearing date and time from this page. In order to do so, you have to edit the hearing itself by clicking the edit icon and not the Enter Hearing Minutes button.

Select Litigator: Select the name of the litigator who attended the hearing. Please read Manage Litigators for adding Litigators in CASENGINE

Hearing Report: Next enter the hearing report stating the minutes of the hearing

Pending Final Judgement: If final Judgement is not passed in the hearing then leave the Checkbox unselected.

Decision: Mention the decision passed in the hearing

Notes: Mention Notes if any

Adjournment Reason: Select the reason for Adjournment from the list, if you select "For Judgement", the case status will be changed to "For Judgement" from "Pleading"

Adjournment Reason list can be managed from "Master Setting" -> "Case" -> "Adjournments"

Next Hearing:

Select Next Hearing Date Not Announced if the next hearing date was not informed during the hearing. Options to add new hearing will be removed once this is selected.

Otherwise, select the date for the Next Hearing along with other Optional details like Roll, Chamber, Time etc.

Create Task to Draft Memo: This option is only available if the Final Judgement is not passed. You can use this to create a task for the lawyer to draft Memo.

Add Hearing to Outlook Calendar: This option will be visible only if Microsoft 365 integration is enabled, please contact support@codengines.com for details.

Final Judgement Passed: If the Final Judgement is passed during the hearing, select the Final Judgement checkbox:

You will notice the some new options will popup and some options like adding next hearing date and adjournment reasons as not available anymore.

You will get option to select the Judgement type as:

1. In our favour
2. Partial
3. Not in our favour

Important: Numbers mentioned in the brackets (30) next to the judgement type signifies the number of days available to file the appeal. This is important to monitor the appeal deadlines. These numbers comes from the case type mappings automatically, however you can amend them from the edit icon towards the end of the row. These deadlines are sent as email reminders time to time and are also shown on the dashboard to avoid missing the appeal period.

Next you will notice options to create 2 tasks:

1. Proceed with Execution/Enforcement
2. Proceed with Appeal/Cassation

You may assign the relevant task to any user (responsible and supervisors in this case will show auto populated) and set the due date which is by default set to the date after 3 days of judgement logging

Judgement Amount: Sometimes the amount decided as claim is not same as the initial claim amount, so use this box to enter the correct Judgement amount.

Upload Files: Finally upload all the relevant files that you may have to be linked to the hearing minute/judgement