Litigator Master Documentation

Litigators Litigators are used to manage litigator registration data throughout the system for tracking legal professionals authorized to represent cases across different jurisdictions and stages. The litigator module is used to add which lawyers have license to practice in which jurisdiction. If the license is active, then they can be selected as the litigator in any hearing minutes updates section and also in the litigator attendance module where we set the litigators for each case hearing for the next day. Each litigator registration includes authorization details, geographical coverage, and validity periods, helping standardize legal representation systematically across the platform.

Accessing Litigators

1. Navigate to the Settings section by clicking the settings icon in the header bar on the left side.
2. Under the Cases section, click on Litigators

Navigating to Litigators in Settings

Managing Existing Litigators The Litigators page displays all litigator registrations in a table with:

• Litigator name
• Country
• Location
• Judicature
• Stage
• Issue Date
• Expiry Date
• Grace Period
• Issuing Authority
• Attachments
• Status
• Edit action button

You can:

• Add new litigator registrations by clicking the Add New button in the top right corner
• Search across all columns to find specific litigator registrations
• View attachments by clicking the attachment icon if any
• Edit a litigator registration by clicking the edit button in the action column
• Change status by clicking the status toggle to activate or deactivate the registration (available for Head of Department (HOD), Team Leader (TL) and Admin users only)

Existing Litigators Grid View

User Access Permissions

• Normal Lawyer User: Can add litigator registration for themselves only, provided they are mapped to at least one location in the user mappings. Cannot activate/deactivate the status
• HOD: Can add litigators for all users in their office and department which are active users of role lawyer mapped to at least one location, and can activate/deactivate them as well
• TL: Can add litigators for all users in their office and department which are active users of role lawyer mapped to at least one location, and can activate/deactivate them as well
• Admin: Can add litigators for all active users of role lawyer which are mapped to at least one location in the user mappings and can activate/deactivate them as well

Adding a New Litigator

1. On the Litigators page, click the Add New button in the top right corner
2. In the form, enter:
   • Litigator: Select the litigator from the dropdown using single selection. This dropdown shows all active users of role lawyer which are mapped to at least one location in the user mappings
   • Country: Select one or more countries from the dropdown using multi selection, select all to map to all countries
   • Location: Select one or more locations from the dropdown using multi selection. This dropdown is populated based on the selected countries, Select All to map to all locations
   • Judicature: Select one or more judicatures from the dropdown using multi selection. This dropdown is populated based on the selected locations, Select All to map to all Judicatures
   • Stage: Select one or more stages from the dropdown using multi selection
   • Issue Date: Enter the date when the litigator registration was issued
   • Expiry Date: Enter the date when the litigator registration expires
   • Grace Period: Enter the grace period in days (optional)
   • Issuing Authority: Enter the name of the authority that issued the registration
   • File: Upload supporting documents for the litigator registration (optional)

By default, the newly added litigator gets added in active state.

3. Click Submit to create the new litigator registration

Adding a new Litigator with authorization details and document upload

System Notifications The system automatically sends email reminders to users whose litigator registration cards have expired or are expiring within the next 30 days. The email notifications start 30 days before the expiry deadline and continue until the registration is renewed or the card is deactivated. The email notification includes:

• A reminder message to renew the registration card
• Litigator details including name, country, location, and expiry date
• A direct link to the litigator management page
• CC to HOD and TL for oversight and follow-up

This automated notification system ensures timely renewal of litigator registrations and maintains compliance with licensing requirements.

The reminder can be disabled from the email reminder page if needed. 

Reference:

• Litigator field references User Master
• Country field references the Country Master
• Location field references the Locations Master
• Judicature field references the Judicatures Master
• Stage field references the Stages Master
• Email Reminder references the Email Reminder